Table of contents
12.3 Inventory management
With the new inventory management, you always have an overview of your entire company inventory. Extensive information such as category, manufacturer, dealer, location/branch with department, room and clerk with corresponding detailed information can be saved for each product in the company inventory. If you enter the purchase date with warranty and depreciation period or data on a leasing contract, gFM-Business automatically calculates data such as the term, depreciation date, monthly costs and residual value. A photo and up to two additional external documents can be saved for each product. Freely definable fields are also available for managing individual data.
A separate barcode type is available for inventory products, which is automatically generated from the inventory number. In addition to an inventory sheet and an inventory list, print layouts for various labels are available for labeling products and scanning them directly.
12.3.1 Barcodes for articles, inventory and receipts
gFM-Business supports different barcode types for articles, inventory products and all document types. For articles, a barcode can be generated either from the article ID or from the article number (MPN). For inventory products, the barcode is generated from the inventory number, for vouchers from the voucher number. gFM-Business supports the following barcode types:
- CODE1
- CODE39
- CODE128
- DataMatrix
- EXCODE39
- PDF417
- PHARMA
- PZN
- QR code
- UPCA
- UPCE
For all barcodes, the following can be set in the settings under [Specifications] The type of barcode to be used can be specified separately in the barcode type field. For example, you can encode all items and receipts with CODE39 and inventory products with a QR code.
12.3.2 Entering new inventory items
Inventory items can be entered from item management and from orders in invoicing. To create a new inventory item directly in inventory management, click on the [New] or select the function [New inventory product]. This opens a popover dialog for entering the following master data for the new product:
- Designation - Designation of the inventory product
- Description - Article description of the inventory product
- Category - Category of the inventory product
- Manufacturer - Manufacturer of the inventory product
- Retailer - Dealer of the inventory product
- Branch - Location of the inventory product
- Department - Department at the location of the inventory product
- Purchase date - Purchase date of the inventory product
- Guarantee - Warranty period in months
- Net purchase price - Purchase price of the inventory product
- VAT rate - VAT rate when purchasing the inventory product
- Delivery type - Delivery type of the inventory product
- Amortization - Amortization period in months
12.3.3 Inserting images and documents
For each inventory product, you can add a product image, an invoice and another document directly to the data record. To do this, simply click on the respective [+] button to add the document. You can also remove an image or document from the data record in the same way.