Digitization

What is meant by digitization?

Digitization is generally used as a generic term for the conversion from analog (physical) to digital management of data of all kinds. Managing data with pen and paper offers the advantage of being able to easily store all stored data according to the desired scheme (calendar, address book or notepad). But the list of disadvantages is unfortunately long: The data is only available once where it was written down and cannot be used for other actions such as cover letters, e-mail or even for business and receipts at the push of a button. The susceptibility to errors is high because data must be re-entered for further processing. Long-term archiving of paper documents is also complex and often requires a lot of space.

In recent years, digitization has also become increasingly common in the public sector. Public administration has been using computers with individual software for years and uses standards such as ZUGFeRD or XRechnung.

Multiple use of once captured data

In the context of digitization, data is stored digitally, i.e. on the computer or other electronic devices. The main advantage of digitally stored data is that the data can be used repeatedly and over and over again without having to enter it again. Any number of actions can be linked to the data, such as the creation of a letter, an offer or an invoice.

Additional reasons for the digitization of data

  • data can be searched for and found in seconds
  • Digital data can be processed faster by machine
  • Digital data is less prone to errors due to repeated use
  • Digital data can be exchanged with other systems via interfaces
  • Digital data requires significantly less space than paper data

FileMaker as established tool for digitization

FileMaker is a database software that has been on the market for more than 30 years. With FileMaker, users can create their own databases to manage any data digitally on the computer. The software can be run on macOS and Windows computers and with FileMaker Go on iOS devices. Databases can also be shared with FileMaker for use by multiple users on a network.

ERP software for customer management, quotations and invoices

Every company manages all its customers, letters and receipts in some form or another – whether in analog form using pen and paper or digitally on a computer, tablet or smartphone. In many companies, digitization has long since taken hold. The most effective way to manage data in a company is with the help of ERP software, which allows all really relevant data to be managed and used within one system. Enter contacts only once and use the entered data again and again to create letters, offers or invoices.

FileMaker-based ERP software for Mac, Windows and iOS

Digitization for effective data management

gFM-Business is an ERP software that is available for macOS, Windows and Apple iOS based on the FileMaker platform. As open or customizing license the software can be adapted and extended for individual requirements. In addition to the gFM Business ERP system, the software is also available as a freeware invoicing program with a limited range of functions.

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About Author

Markus Schall
Development of FileMaker databases since 1994, modification and extension of FileMaker solutions, conversion of FileMaker databases from .fm, .fp3, .fp5 (FileMaker 2-6) or .fp7 (FileMaker 7-11) to .fmp12 (FileMaker 12-17), interfaces to third-party systems such as online shops, CMS or other databases. Development of individual FileMaker database systems based on the gFM business framework with personal advice from Oldenburg. Operator of the online specialist portal goFileMaker.de, developer of the CRM and merchandise management system gFM-Business. Member of FileMaker Business Alliance, FileMaker Developers Subscription and FMM Expert. Winner of an FMM Award 2011, awarded by the FileMaker Magazine.