Table of contents
What is meant by digitization?
Digitization is generally used as a generic term for the conversion from analogue (physical) to digital management of data of all kinds. Managing data with pen and paper offers the advantage of being able to easily store all saved data according to the desired scheme (calendar, address book or notebook). However, the list of disadvantages is unfortunately long: the data is only available once where it has been written down and cannot be used at the touch of a button for other actions such as letters, e-mails or even for transactions and receipts. The susceptibility to errors is high because data has to be entered again for further processing. The long-term archiving of paper documents is also time-consuming and often requires a lot of space.
In recent years, digitalization has also become increasingly prevalent in the public sector. Public administration has been using computers with individual software for years and uses standards such as ZUGFeRD or XRechnung.
Multiple use of data entered once
As part of digitization, data is stored digitally, i.e. on computers or other electronic devices. The main advantage of digitally stored data is that it can be used repeatedly and over and over again without having to enter it again. Any number of actions can be linked to the data, such as the creation of a cover letter, an offer or an invoice.
Further reasons for digitizing data
- Data can be searched for at will and found in seconds
- Digital data can be processed faster by machine
- Recurring use makes digital data less prone to errors
- Digital data can be exchanged with other systems via interfaces
- Digital data requires significantly less space than paper data
- Reliable long-term archiving thanks to regular replacement of data carriers
FileMaker as an established tool for digitization
FileMaker is a database software that has been available on the market for more than 30 years. With FileMaker, users can create their own databases to manage any data digitally on their computer. The software can be run on macOS and Windows computers and with FileMaker Go on iOS devices. Databases can also be shared with FileMaker for use by multiple users in a network.
ERP software for customer management, quotations and invoices
Every company manages all its customers, letters and receipts in some form or another - be it analog with paper and pen or digital on a computer, tablet or smartphone. Digitization has long since found its way into many companies. The most effective way to manage data in a company is with the help of ERP software, with which all truly relevant data can be managed and used within one system. Enter contacts only once and use the entered data again and again to create letters, offers or invoices.
FileMaker-based ERP software for Mac, Windows and iOS
gFM-Business is an ERP softwarewhich is available on the basis of the FileMaker platform for macOS, Windows and Apple iOS. As an open or customizing license, the software can be adapted and expanded to meet individual requirements. In addition to the gFM-Business ERP system, the software is also available as a freeware invoicing program with a limited range of functions.
