Table of contents
Batch management is used for the item-related storage of goods deliveries in order to be able to track the delivery and, if applicable, the expiry date of an item up to the line item. A batch is identified with a unique number (LOT no.) and can contain any number of article items. For medical technology companies, the traceability of all goods from patient use back to the raw material is an essential requirement of ISO 13485:2016. This means that all purchased materials and products must always be identified by the respective batch number and this must be traceable in the event of product recalls or investigations.
Batch management requirements
- Order: An order is placed without any further requirements regarding batches or expiry dates
- Goods receipt: When the order is delivered and the goods are booked in, the batch number (LOT no.) and optionally the expiry date are also entered. A new batch can be created for this or an existing batch can be used.
- Stock: The batch no. (LOT no.) and the expiry date are always taken into account for stock postings.
- Order creation: For orders, a delivery is put together from as few batches as possible, ideally one batch per item. If several batches are used, the "first in first out" principle applies, whereby the oldest goods are entered first.
- Delivery bill: The batch number is stated for each article item on a delivery bill.
- Invoice: The batch number is stated for each article item on an invoice.
Tracing and research
A search function is available for traceability, which lists when and where which batch was purchased and delivered and where which batch was delivered to and in what quantities. Optionally, a separate, internal number range can be created for the batch numbers or the supplier's batch numbers can be used. If a separate number range is used, it must be possible to establish a reference to the supplier's batch number in order to guarantee the above-mentioned research.
Batch management in the gFM-Business ERP software
Batch management in the gFM-Business ERP Software is a function that is used to manage batches of products. Here are some of the features of this function:
Batch managementBatch management allows you to assign a specific batch code to each product or material that you use in your company. This helps you to keep track of which products come from which batch and where they were used.
TraceabilityBatch management also allows you to ensure the traceability of products. If a product or material from a particular batch is faulty, you can quickly and easily find out which other products or materials come from the same batch and which customers or suppliers have received them.
Warehouse managementBatch management can also help to improve your warehouse management. You can track which batches are stored in which locations and how many items of each batch are available. This helps you to avoid shortages and manage your stock more effectively.
Production planningBatch management can also help with production planning. You can determine which batches should be used for which orders and ensure that there is enough material to support production.
Quality controlBatch management also allows you to improve quality control. You can flag specific batches that meet or do not meet certain quality standards and ensure that only high quality products are delivered to customers.
Overall, batch management in gFM Business ERP software provides a powerful batch management function and can help you optimize your stock levels, plan your production and ensure product traceability.
